Administration Intern

About the role

The Administration Intern supports the day-to-day administrative and operational activities of IHRDA, a pan-African human rights organization. Working under the supervision of the Administration and Human Resources Officer (or designated supervisor), the intern assists with office administration, records management, logistics coordination, procurement support, inventory management, travel arrangements and general office operations. It is aimed at recent graduates or early-career professionals seeking practical experience in administration.

Key responsibilities

• Office administration: receive, record and distribute correspondence; file, scan, photocopy, print and archive documents; prepare letters, memos and reports; schedule meetings and manage office supplies.
• Records management: maintain physical and electronic filing systems and administrative databases, ensure document confidentiality and integrity.
• Logistics and events: organize meetings, workshops, trainings and conferences; prepare event materials, participant lists and attendance registers; coordinate venues and virtual meetings.
• Procurement: obtain quotations, track procurement requests, communicate with suppliers and maintain supplier databases.
• Inventory: maintain records of equipment, furniture and supplies, support stock counts and monitor supply levels.
• Travel: coordinate flights, accommodation and transport, and prepare related documentation.
• HR support: help with recruitment, onboarding and personnel files, and support staff welfare and learning activities.
• Other duties: general administrative support to staff and programme teams and special projects as assigned.