Executive Assistant – UN Resident Coordinator Office

About the role

The United Nations Resident Coordination Office in Banjul is seeking a professional Executive Assistant to support the Resident Coordinator (RC). Working under the Head of Office and directly supervising the RC, the role ensures the smooth operation of the RC front‑office, handling confidential information and high‑level logistical arrangements.

Key responsibilities

• Maintain the RC’s calendar, schedule appointments, and coordinate meetings, including protocol coverage and minute taking.
• Prepare briefing materials, draft correspondence, notes, and Note Verbales, and provide translation when required.
• Manage travel arrangements, flight bookings, security clearances, and follow‑up on trip reports and travel claims.
• Maintain contact lists of UN agencies, diplomatic corps, and high‑level partners.
• Organise official events and high‑level visits, including logistics and checklists.
• Oversee the filing system in Microsoft Teams/SharePoint, ensuring confidentiality and proper document handling.
• Screen incoming calls and correspondence, and coordinate the RC’s driver.

Required profile

• Ability to work under the guidance of senior UN officials while maintaining full confidentiality.
• Strong organisational and communication skills to manage complex schedules and high‑profile interactions.
• Experience in supporting senior executives in an international or diplomatic environment.

Required skills

• Proficiency with Microsoft Teams.
• Proficiency with SharePoint.